April 2007

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I recently discovered a way to sort my Entourage contents via last correspondence date.

What this means is that you can quickly determine which unnecessary contacts you have gumming up your Address book, and quickly get rid of them.

Let’s put it this way, if you haven’t sent an email to someone in over a year, chances are you ain’t never going to send them another one.

To sort by last correspondence date do the following:
1. In Entourage, tab to your Address Book
2. Display the Last Correspondence column: View -> Select Columns -> Last Correspondence
3. Highlight the Last Correspondence column to sort it by date.

From there, you can delete away.

Unclutterer is a cool new blog that provides tips on organizing your home and work space.

While here at 9GS I focus on organizing your mind, certainly it’s easier to organize your mind when you’re not stubbing your toe on the pile of magazines in the middle of the living room.

One of my favorite Unclutterer posts involves using a scanner to relieve your paper clutter. I would add to this post that while scanning is a great first step, you need a way to organize the docs once they’re scanned in.

I’m a big proponent of Yep, which I got into back when it was called Kip. It’s no longer free, but is really worth the price of admission to keep all your current, and soon-to-be-scanned docs.

Anyway, check Unclutterer out, lots of good tips there. Cool design too.

One thing you can count on when you are launching a new venture is the throngs of people who will tell you all the reasons why you will fail.

While it can take some success to begin developing the confidence and thick skin required to shake off these nay-sayers, I recently came across a post that lists some predictions that were 100% wrong, that should give you some comfort the next time your friend (or professor) tells you your idea is crazy.

Here are some of my favorites:

“Computers in the future may weigh no more than 1.5 tons.”
Popular Mechanics, forecasting the relentless march of science, 1949

“I think there is a world market for maybe five computers.”
Thomas Watson, chairman of IBM, 1943

“The wireless music box has no imaginable commercial value. Who would pay for a message sent to nobody in particular?”
David Sarnoff’s associates in response to his urgings for investment in the radio in the 1920s

“The concept is interesting and well-formed, but in order to earn better than a ‘C,’ the idea must be feasible.”
A Yale University management professor in response to Fred Smith’s paper proposing reliable overnight delivery service. Smith went on to found Federal Express Corp.

[read the entire list from Thought Mechanics]

bebel live

Some people need absolute silence to be productive, while others need lots of activity. You likely know where you fall in this spectrum, but if you’re interested in determining where your personality lies you may want to check out The Myers & Briggs Foundation, where you can learn more about the famous (and widely used) personality test.

I fall somewhere in the middle. I know I’m more productive sans distraction, but I also crave some kind of stimulation (unless I’m in a Flow state). This means I have to be very careful about what external stimulation I have going on while trying to be productive.

TV, movies, talk radio, music sung in English are all out. These things pull me away from my work. However, some instrumental music (particularly the work of Pablo Casals and Glenn Gould) seems to work fairly well.

Yet, sometimes I want to hear some singing, and – as I mentioned – it can’t be in English, as my ear will be drawn to the lyrics rather than what I’m working on.

I’ve recently found that much of the work of the brilliant Bebel Gilberto fits the bill nicely.

While some of her songs are sung in English, the majority are not. Ms. Gilberto, whose father, João Gilberto is one of the creators of Bossa Nova, is a wonderful writer, arranger and interpreter of popular Brazilian music.

While her work is rooted in the Bossa Nova tradition, she utilizes a significant amount of other textures in her work; including really well leveraged electronica, which is most prominent on her album Tanto Temop.

It is, in fact, this record that I find most conducive to productivity. It’s not background music, but rather energizing music, which propels me to keep focused on my task at hand while another part of my brain is being entertained, but not distracted.

Check out Bebel Gilberto’s Samba da Benção, and get some work done in a most enjoyable fashion:
bebel gilberto samba de bencao

ponderous jobs

As we approach the end of another academic year, I thought I’d post the commencement address Steve Jobs gave at Stanford on April 12, 2005.

It’s really worth reading every now and then. [From Stanford News]

I am honored to be with you today at your commencement from one of the finest universities in the world. I never graduated from college. Truth be told, this is the closest I’ve ever gotten to a college graduation. Today I want to tell you three stories from my life. That’s it. No big deal. Just three stories.

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